Festival Volunteers

Volunteers - FF2013



It’s our 25th Fingerling Festival!

Thank you for applying to volunteer at our Fingerling Festival on Saturday, May 6, 2017.

Apply to Volunteer Now! Please complete this application form after reading the information below.



Hours: Our festival runs from 11am until 3pm but we need people to help set up from 8am. Want to work in different areas? We have split the festival hours to 11am – 1pm and 1pm to 3pm so that volunteers have the opportunity to work in different areas if you want to.

  • Set up from 8am
  • Registration from 10am
  • Festival starts at 11am
  • Shift change at 1pm
  • Festival finishes at 3pm
  • Taking down from 3pm

Roles will be confirmed closer to the festival. We work hard to give volunteers their requested roles but this is not always possible.

All volunteers must register prior to starting their shift at the tent and must wear their ID nametags for the duration of their shifts.

We ask that you arrive at least 15 minutes prior to your shift to register at the volunteer tent with your name and emergency contact details, get your nametag and lunch ticket from the volunteer liaison.

The dress code is casual (jeans / shorts and a t-shirt) but please be mindful that this is a family event.

Volunteer roles that are located by the creek or involve photography are required to wear a high visibility vest.

This is a scent free event.

Please refrain from doing personal business, including using your mobile phone, at this event. Our priority is the safety of the children attending so it’s important to be mindful and attentive at all times.

Please register then go to the tent for instructions. If you have FOODSAFE, please let us know beforehand by emailing portmoodyecologicalsociety@hotmail.com.

Volunteer Roles

Volunteer Registration: putting up directional posters prior to the festival start, marking volunteer names off the list, handing out nametags and meal tickets, giving duties to people that may turn up unexpectedly. Helping the public with questions and directions, and taking care of and making announcements regarding lost children.

Helping with Salmon release: helping children to release the salmon and ensuring they are pouring them into the water and not from a height. Collecting empty buckets and returning them to the hatchery. Making sure nobody, including other volunteers, enter the water. Volunteers in this role should have some hatchery experience.

All volunteers working near the water must wear a high visibility vest. Please ensure that you identify yourself to the hatchery volunteer manager and get a vest from them.

Working in the rink: helping set up the tables and chairs, helping groups set up (including those that require electricity on the outer circle), speaking with exhibitors and providing them with assistance, looking for lost children, helping the public with directions. Work with the Exhibitor Liaison to ensure the smooth running of the festival.

Food tent: helping set up the food tent, cook the food, set up the tables, money and ticket handling, handing out food and drinks. Also providing exhibitors and volunteers with their free lunch and refreshments. If you have FoodSafe, please let us know!

Buggy Valet: We have an area set aside for buggy’s and you give a ticket to parents and put the other half of the ticket on their buggy. Watch over the buggies and match their ticket to their buggy ticket and hand it over.

Key Liaison Roles

We are very proud of our volunteers and we couldn’t have such a successful festival without you!

Below are the key liaison roles – these are the volunteers that take care of the different areas of the festival to ensure its smooth operation.

Festival Director – Dave Bennie
Dave has been organising the Fingerling Festival for many years. If the appropriate liaison is unable to answer your questions, please contact Dave (604-617-1163) or Brian (604-537-3717) or Sandra at the festival.

Volunteer Liaison
Takes care of volunteer registration, hand out food tickets to all volunteers (hot dog, drink, chips), lost children, and signage.
The volunteer table will be the starting point for all volunteers to register, get their volunteer ID, and confirm roles. This role will co-ordinate the changing of shifts, filling gaps, organising the runners (eg. buying more milk) and will work closely with all other liaisons.

Hatchery Liaison (Inside)
This role ensures that the volunteers receive the training when they are inside the hatchery and ensure that everything required is on hand.

Hatchery Liaison (Outside) This role trains the volunteers to show the children how to release the salmon (lower the bucket into the water and let them swim out). This volunteer will also be responsible for making sure the fragile environment isn’t being trampled on and that the flow of the ‘bucket brigade’ is moving smoothly. Volunteers working near the creek MUST wear a high visibility vest.

Food Tent Liaisons
This role sets up the food tent, and directing volunteers throughout the day (cleaning, preparation, cooking, serving).

Exhibitor Liaison
This role works closely with the organisers. They welcome the exhibitors and helps them to choose an appropriate place depending on their needs (sponsors, electricity, tables), and making sure they’re happy throughout the festival. They give the exhibitors their food tickets (hot dog, drink and chips) and direct them to the exhibitor food area, located beside the food tent, and provide any other support as required.

Photography Liaison
This dynamic role captures the atmosphere of the festival throughout the day. All volunteers are able, and encouraged to, take general people and event photos but permissions must be signed for ‘up close’ photos of children – please take permission forms and pens with you. If you see something special, please call them. You must wear a high visibility vest for this role.

Social Media Liaison
This role captures the Fingerling Festival experience in just 140 letters! You will be taking photos and creating tweets about the festival. You must wear an ID and high visibility vest for this role.

The person that does this role will move around the festival and will work closely with the Volunteer Liaison help out wherever he/she can.

Emergencies: contact the nearest manager or go directly to the volunteer registration desk or call 911.

Lost children: contact the nearest manager or go directly to the volunteer registation desk with the child (let the manager know before you leave your area).

If you need to leave early, please let your liaison know.

Please do not bring valuables as we have no storage space.

Apply now to volunteer at our 25th Annual Fingerling Festival on Saturday, May 6

Our volunteer waiver.

Our social media policy.

Thank you for signing up as a volunteer! I hope you have a fun, fabulous day!

Kind regards

Dave Bennie, Brian Wormald and Sandra Niven

Festival Directors

Fingerling Festival Volunteer Form

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